Payroll
b12 · 2026-11-09

Drop this period's timecards

All of your office's punch cards at once — PDFs from the time clock, or a CSV. Nothing here changes anyone's hours; you're just telling payroll what happened.

or drag them here — time-clock PDFs, CSV or Excel. Several files at once is fine.

Confirm who each timecard belongs to [b12 · 2026-11-09]

The name shown is read off the timecard itself. Check it matches the person selected, then confirm. Suggestions are only guesses until you confirm them.

Office rules

Mon · Tue · Wed · Thu · Fri — a punch-out after close is treated as a likely clock error.

Holiday and vacation hours are paid but don't count toward overtime — they're kept in a separate column, the way Paychex expects them.

Staff

Who works where, what they're paid, and where new hires stand.

New hire — send to the owner for Paychex

Enter this once and the owner gets everything needed to create the Paychex record and send the invite — no texting rates back and forth. Pay details are visible to the owner only. The new hire's Social Security number, date of birth, home address and bank details are never entered here; they type those into Paychex themselves.

What a new hire needs before their first payroll

Social Security number, home address, date of birth and direct deposit details go straight into Paychex through their own onboarding link — the new hire types them in, and they never pass through this page or anyone's inbox. Track the rest here.

People working more than one office

Anyone working more than one location this period. Each office is its own legal entity and files its own payroll, so these hours are entered separately and overtime is assessed at each office on its own.

Hours for Paychex

Add paid time that isn't worked

Holiday, vacation, sick and personal hours are paid but stay out of the overtime math — Paychex wants them on their own lines.